United States Marshals Service
Data Center Operations
Office of the Federal Detainee Trustee (2005- Present)
Facility Review Management System (FRMS)
DHS/ICE - eIGA
eDesignate is a secure, web-based enterprise system that streamlines and automates the Federal prisoner sentence-to-designation process. The system is currently being implemented in support of the U.S. Courts, U.S. Marshals Service and the Bureau of Prisons for use in the designation process. eDesignate replaces the manual, time-consuming and resource intensive paper-based process. The eDesignate system replaces the current paper-based process with a faster, more efficient alternative; it significantly reduces workload and lowers administrative costs, ultimately conserving judicial and agency resources.
Currently the Application is deployed to all of the 94 Districts. Since its conception in 2005, the Application and associated business processes have saved the Government millions per year.
The system was designed, built, and tested by MSI.
Electronic Interagency Governmental Agreement (eIGA)
eIGA is an electronic Web based system that allows various jails (city, county ,state) to apply for a contract with OFDT to house detainees while they are pending final disposition (trial, release or designation). The application allows the facility to fill out an on-line application that captures the associated costs, conditions and certifications of the institution. Based on this data, the actual per-diem rates and number of available bed-spaces are computed by OFDT. Associated agencies (BOP,ICE and USMS) participate in the approval process for these IGAs. Once approved, the agency may “share” the bed space at the facility. Currently, several hundred jails have applied for Application through this process. In addition to expediting the application process, there is an audit trail for both the application and approval process. Consolidating the contracts in one area reduces the amount of redundant contracts with the same facility.
MSI designed, built, tested and maintains this system. The system is comprised of a .Net interface that is exposed to the local Facility to fill out their application while the Federal approval process implements a customized version of Metastorm BPM.
MSI maintains several other OFDT systems, such as FRMS and DSNetwork.
DoD Counterintelligence Field Activity MSI has a solid understanding of analyzing Intelligence related Business processes and rendering a solution. MSI developed enterprise applications to automate the Business Process of the FCA (Ft Meade). The application (POM) is built around the industry leading BPM SW, Metastorm (BPM). POM was picked up as the DoD’s Operations Module for CIFA’s PORTICO solution. The POM application uses a combination of BPM and custom applications to deliver a Case Management platform for its users. It is currently in version 3.0 and is deployed to the relevant DoD agencies.
Air Force Survival School
Provided an entire turnkey solution to the Air Force Survival School. The Air Force Survival School Library Records were digitized and stored in an electronic document management system. This provided a low cost, very efficient Document Management System for storage and retrieval. Each of the 9000 documents required 100% OCR accuracy. Range of documents was from black and white to color photos included a significant number of DTIC reports. The final solution included a DVD Ram Library.
Provide trained personnel to support on-going scanning operations to various companies such as Anteon, CACI, etc. Positions include document preparation, scanning, validation, reassemble, and OCR proofreading (OMNIPage, ABBYY, etc). In addition, have technical personnel available: System Administrators, DBAs, Programmers, Web Developers, Systems Analysts, Testers, etc. MSI can rapidly ramp up support as needed: Prepared SF85s for DOJ clearances for over 40 personnel in a two month period.
902nd Military Intelligence Group
Developed an electronic workflow to support the full operational lifecycle for the 902nd Military Intelligence (MI) Group. The investigative forms or formatted documents were made electronically accessible. This allowed the records to be researched, transferred and filed via an electronic workflow. Although the application was based on a COTS workflow product, the entire process was treated as a software development effort. Standard industrial software development methodology was applied. The solution accompanies units in both OCONUS and CONUS and is DCIIS compatible. The next version will be incorporated into DCIIS (Defense Counter Intelligence Information
The work consisted of converting 400,000 paper documents (approximately 10 million pages) and providing a day forward digitization solutions. Documents were the IRR holding of background investigative clearance dossiers and were primarily text with the pages of various sizes and thickness, including some duplex pages, photographs and drawings. Metadata used to identify these dossiers contained key information from the DCII. All electronic records were stored in an electronic document management system. Retrieval was via full text and/or metadata search.
MSI's work involved designing, development and testing of the entire digitization and electronic document management system. In addition, a custom workflow process enabled importing documents received electronically from authorized IRR file contributors and all Metadata information required by the document/records management system.
902nd NAZI War Crime Declassification Project
The project consisted of digitizing over 14,000 reels of 35 mm Microfilm (~1.2million Documents or 14 million images) manually adding Metadata (Last Name, First Name, DOB, Maiden/AKA, etc.), conversion of TIFF documents into Text documents via Optical Character Recognition. The metadata, Multipage Tiffs and Text files were stored in an Electronic Document Management System.
The metadata was compared with a list of suspects provided by the Department of Justice. Matches were placed in a custom workflow that consisted of 5 stages, Initial Review, Quality Control, Operational Review, Final Review and Technical review/release. Over 16,000 annotated, redacted and declassified documents where provided to NARA on a standalone Server Meeting the Army’s 1 Oct 2000 deadline. The server was configured with NT4.0 IIS4.0, and Index Server 2.0. The Metadata was included in the header of the Multipage TIFF Files, which allowed the search, and retrieval of documents via a standard search form. Contract Personnel received “Commanders Award for Civil Service” for this effort.
A custom software development effort intended to integrate 12 Army’s legacy supply and maintenance systems into a single system. Applied Ernst & Young-like methodology: requirements analysis, preliminary design, detail design, build, test, integration test, and deploy. Oracle CASE tools were used to develop over 200 forms, 130 reports, and 150 tables. Developed the only successfully completed module (0.4). 12 software programmers, 20 analysts and 13 junior analysts and testers were used in this effort.
DOD Gulf War Declassification
DOD-wide effort to analyze operational documents for causes of gulf war illness. Effort consisted of scanning, indexing and, OCRing over 2.5 million pages. Each document was compared against a list of 250 key words using RetrievalWare (Excalibur). Documents containing these keywords were sent through an electronic document declassification workflow. All documents were stored in Excalibur and maintained in MO. Documents were released to a DOD public reading room. Received 2 AIIM awards. The design is archived with the Smithsonian Institute.